Mutual Concerns of Air and Space Museums Conference
Reston, Virginia

at the Hyatt Regency Reston
with one day at the Steven F. Udvar-Hazy Center
and an afternoon at the National Museum of the Marine Corps

Thursday, April 26 – Sunday, April 29, 2012
Optional field trips are being planned for Monday, April 30 & Tuesday, May 1

Sponsored by:

Smithsonian National Air and Space Museum

        

Vendor/Marketplace Information

The world's top aviation and space museums will be meeting this spring at the Mutual Concerns of Air and Space Museums Conference. This unique, popular annual gathering brings together museum professionals to share their challenges and successes, learn about different and new approaches in their field, and seek better ways of doing business.

This year the meeting is just outside of Washington, DC in Reston, Virginia. Participants worldwide are looking forward to the annual event at this venue and are making their plans to attend. We'd like to invite you to become an exhibitor at this prestigious event.

Attendees

The event draws over 150 participants from over 100 of the finest museums across the globe, as well as a number of small and growing institutions looking for support and ideas.

Marketplace for Exhibitors

The conference includes a "Marketplace," which features a small group of exhibitors who offer expertise, goods, and services to the museum community. Each year, we look forward to seeing the familiar faces of our loyal exhibitors to hear about their latest offerings and innovations. We also seek out a limited number of new exhibitors, so our attendees can learn about different services every year they attend.

For those of you who have not been part of the Marketplace, we keep the number of exhibitors low, usually at about 12, and we integrate the Marketplace throughout our conference and events so our attendees and exhibitors have ample time to meet and talk in a relaxed atmosphere.

Areas of Interest to Participants

-- web site development
-- e-commerce and e-newsletters
-- admissions/ticketing
-- corporate events
-- retail sales
-- fundraising
-- increasing membership, donations and attendance
-- attraction-based exhibits
-- interactive device development
-- artifact and collections management
-- conservation and restoration
-- exhibit design, lighting, acoustics and fabrication
-- security
-- new technologies
-- professional consulting

Joining the Marketplace

If you have a product or service that would interest conference participants, please review this detailed information, which will help you decide if you want to apply to be a Benefactor, Sponsor, or Exhibitor. All exhibitors are encouraged to attend the conference sessions to gain insight into the wants and needs of the air and space museum community, and gather ideas for working with them.

You will find our fees are reasonable for exhibiting and sponsoring at the basic level. You will also find that being an event sponsor or benefactor is a great bargain for the opportunities offered.

Exhibit & Sponsor Fees and Benefits

$1,100 - Information Sharing Exhibitor Table: Exhibitors receive the following benefits:

• Company name, contact information, and description will be featured in the conference materials.
• Exhibit times include:
• Thursday evening reception
• Friday and Saturday conference sessions at the Hyatt Regency Reston
• Sunday conference sessions at the Steven F. Udvar-Hazy Center.
• Exhibitors may choose to exhibit at any or all of the times available.
• One free conference pass for exhibiting and admittance to all sessions, meals, and social events; one additional company representative may attend the Thursday evening reception.
• Exhibit space is 6’ draped, table and 2 chairs. Logistics and set-up information will be provided in separate correspondence after registration is confirmed. Internet connection and audiovisual rental available for additional, reasonable fees.
• There is no exhibiting at the National Museum of the Marine Corps on Saturday afternoon, but the conference pass admits representatives to mingle with participants at the museum and reception.
  
  

$1,500 - Sponsor: Exhibiting times, exhibit set-up, and registration same as above with these additional considerations:

• Prominent listing as a sponsor in participant materials and formal announcement at the conference of your sponsorship.
• Up to two company representatives may attend the Thursday evening reception.
• SEE OUR EARLYBIRD $1,300 OFFER TO EXHIBIT SPONSORS on the EXHIBITOR AND SPONSOR FORM
  
  

$2,500 - Event Sponsor: Exhibiting times and exhibit set-up as listed underneath Exhibitor Table with these additional considerations:

• The opportunity to give a three-minute introduction about your company to our participants.
• A pamphlet or brochure about your company can be included in our registration material.
• Up to two free conference passes for exhibiting and admittance to all sessions, meals, and social events; and one additional company representative may attend the Thursday evening reception.
  
  

$5,000 - Event Benefactor: Exhibiting times and exhibit set-up as listed underneath Exhibitor Table with these additional considerations:

• The opportunity to make a 10-minute audiovisual presentation about your company to participants.
• A pamphlet or brochure about your company can be included in our registration package
• Up to three free conference passes for exhibiting and admittance to all conference sessions, meals, and social events; up to two additional company representatives are provided access to the Thursday evening receptions.

2012 Information and Exhibitor Registration Form

Don't Delay

Submit your request for space by faxing the Exhibitor and Sponsor form to 202-357-4579 or contact Jean DeStefano via e-mail or phone (202-633-2388) with any questions. Spaces are limited.

We're looking forward to hosting a great selection of companies at this year's Marketplace!

Sincerely,

Jean DeStefano
Manager, Lectures and Seminars
National Air and Space Museum
nasmmutualconcerns@si.edu
(202) 633-2388

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